Introduction
There are several ways to create a PDF from a Microsoft Word document. PDF, orPortable Document Format, is used worldwide as a standard in publishing documentson the Internet. This article will briefly look at the origins and use of PDFand detail a document conversion solution that anyone can use.
Background
PDF has become the de facto standard in sharing documents and publishing on theInternet. For a complete look at the origins of PDF, see history of PDF athttp://www.prepressure.com/pdf/history/history01.htm
Documents are created using a variety of applications. Some of the most popularare Microsoft Word, PowerPoint, and Publisher, plus many other kinds of applications.Sharing and publishing those documents becomes difficult when not everyone usesthe same software.
Anyone can download and install the free version of Adobe Acrobat Reader and viewPDFs. However, the Acrobat Reader cannot create a PDF. To create a PDF from yourdocument you will need additional software or you can use an online conversionservice.
Options
1. Buy full verion of Adobe Acrobat.
2. Buy software from another vendor that needs to be installed.
3. Use an online conversion service.
Buying a new version of Adobe Acrobat will cost over $200. If you have alicensed copy of Adobe Acrobat, you are set and ready to convert.
Purchasing another vendor’s software is a bit of a guessing game on whatto buy and whom you are buying from. Most companies will offer you afree trial version. Install it and try it out before committing to buyingthe software. When using either Adobe Acrobat or another conversion softwareproduct can be a good option, if you can afford the initial cost. However,buying software means you’re ethically limited to using it on only onecomputer. You will also need to purchase upgrades as they become available.
Online conversion services are another option. With most, you simply uploadyour document to their site, it is converted and returned to you, either byemail or a link back to the site. Some companies provide free conversionswith limitations, which can include document file size, number of pages, orrestricted ability to print or change your PDF. This option usually givesyou a quick and easy way to find out if the service will meet your needs.The advantage to using an online service is that the cost is lower and theservice is accessible from anywhere you have an Internet connection. Youalso avoid upgrade costs when newer software becomes necessary.
Solutions
A closer look at one PDF conversion option reveals just how easy the processreally is. pdf4u is an online document conversion service that can be foundon the web at www.pdf4u.com.
This particular service offers two ways to convert a Word document to PDF: submitting the document using their site or installing their printer and usingit for your conversions. We’ll walk through both methods.
Converting Native Word Document
1. Go to www.pdf4u.com. Enter your email address. This automatically becomes your user name and will be the address used to return your PDF via attachment. If you have a Hotmail, Google, or Yahoo email account, you’ll be able to use this solution anywhere you can access the Internet.
2. Select the Word document to be converted to PDF by using the browse button.
3. If you have a subscription you can change any of the DocumentSettings. The only one that has any effect on the quality ofthe PDF is the PDF Quality option. The PDF Quality option definesthe resolution of the PDF document. If you have a lot of graphicsyou might need the prepress option.
4. Click on the Convert button.
You should be taken to a new page on the browser that tells youif the document was submitted and accepted successfully. Ifsuccessful it will display the Document Settings your new PDFwill have when you receive it as an attachment via email.
pdf4u Printer
Installing the printer requires an extra step but once installed iseasy to use and you won’t need to start a browser session to submita document for conversion to PDF.
1. Go to the web site and click on the Printer Download menu item. that is displayed on the left menu. Download the pdf4u printer and install using the default options.
Open up your Word document to be converted and select the pdf4u printer as your printer.
2. Review your document and print using the pdf4u printer.
3. Once printing is completed a Document Submission Software screen will appear. On this screen enter the email address to send the converted PDF. Make any changes to the document name as desired and click the Next button.
4. The next screen is for setting the Document Settings and display resolution. Set the Document Settings to be placed on the PDF and the PDF display resolution. For best display results select the pre-press option for the PDF Display Resolution field. Click the Next button and your document will begin transferring to the pdf4u web site.
5. When the document has completed uploading you will get a File Transfer Completed screen to indicate the status of your file transfer operation. If you do not have a subscription to pdf4u the settings on the Document Settings screen will be ignored and the maximum file size (as of this writing) that can be uploaded is 50K.
6. Repeat steps 2 through 6 for each document to be converted to PDF.
Whichever option you choose, document conversion to PDF should berelatively painless. And since it appears as though PDF is hereto stay, everyone should make certain they have this capabilityat their fingertips.
Kevin Dahl is a software developer with over 20 years experience working in academic, industry, and startup environments. For an easy solution to convert your documents to PDF visit his site at http://www.pdf4u.com.